Roadmap To A Successful Project Control Governance

Designing and implementing good project control practices require a comprehensive and collaborative understanding approach that involves various stakeholders and needs full commitment until completion.

This approach guarantees successful implementation and ease the challenge it might face during execution which is very expected and normal from the old guards who used to the old systems or benefit from it.

From different projects experience on different implementations, I suggest the following steps to be considered during designing the policies and governance of the project controls:

1.   Assess the situation

Before implementing any governance initiatives, it is important to assess the situation to identify the maturity of the organization and the areas where governance is weakest. This can be done through a comprehensive analysis of existing governance structures, processes, and practices, as well as through consultations with stakeholders. If no governance system at all, use best approved working governance in similar organizations and environment.

2.   Develop a roadmap

Based on the assessment, develop a roadmap that outlines the key governance areas that need to be implemented. The roadmap should be comprehensive, achievable, and tailored to the specific context.

This roadmap will concentrate on each area step by step. From project charter approval and budget approval, to project controls term of reference in the tendering system to the terms on contract, to the QA/QC operation controls to invoicing and payments processes to overall financing system …etc.

The roadmap will reflect the organisation structure and industry on how they do their work. It varies from organisation to another.

3.   Emphasize transparency and accountability

Transparency and accountability are essential in governance good practice. If it is not clear and applied, it is a sign of very weak governance. An example is delayed reports or not accurate reports. Implement measures to ensure that decisions process are transparent and that decision makers are held accountable for their actions.

4.   Empower team members to be positive

Train the team through governance initiatives to promote transparency and accountability. Encourage participation and provide opportunities for them to provide feedback speak up.

5.   Focus on organisation transformation

Address organisation weaknesses where there is a weak governance, such as inadequate legal frameworks, weak regulatory bodies, and ineffective processes and measures. Implement transformation that strengthen governance structures and processes.

6.   Use technology

 Leverage technology to promote transparency and accountability in governance. Implement live system initiative and use digital tools popular by the industry which is easy to use by the team. Make profile access based on security levels for data entry and review.

7.   Monitor progress

Regularly monitor and evaluate governance implementation progress to ensure that governance reforms are on track and to identify any areas that need further attention.

 Concluding

Overall, designing and implementing good project controls governance requires a collaborative effort that involves various stakeholders. It is a long-term process that requires sustained commitment from top management and the different teams. This long term process needs to be patient and keep focus on improving governance structures and processes as soon as any feedback and comments are received to ensure sustainable project control system.

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