How to Manage Projects’ Design Shared Resources – Part 2
Goal:
To demonstrate how to manage shared design resources.
Level:
Intermediate.
Direct Users:
Planning Engineers, Design Managers, Design Coordinators, and Program / Project Managers, Project Control Manager, PMO Manager and Portfolio Managers
Indirect Users:
CEO, COO, CFO and Directors
Gained Skills
Corporate Strategic Planning
Resource Planning and Management
Project Cost Planning and Management
Resource Reporting
Tools
P6 Primavera Professional Rev 16.2
This article is a series of articles under the title How to Manage Projects’ Design Shared Resources. Please refer to the previous articles.
In the previous articles, we provide the example of a company with some projects design to deliver with the same resources and we put for brainstorming some questions to think about it during the resource planning analysis.
We are doing this because the aim of these articles is not the data entry and how to use P6 Primavera Professional Rev 16.2 software. It is the knowledge to think, plan and to analyse the resources strategy status to solve the issues coming after updates.
When we work on resources, there are two levels; Global and project levels.
Global Data Entry
Refer to the previous company data example in the previous two photos provided on the article part 1 and entre the resources as showing in the photos.
Be sure to choose calendar with 5 days working with 8 hours per day.
That’s it for the global data. The cost will be discussed on future articles.
Project Data Entry
Project No.1
In project portfolio management, it is important when you plan your projects to have the right template which match your projects type and how you do your business.
We choose here the sample below without going on details to concentrate on resource management and its associated cost. This template will be the same for other projects. The difference will be on the durations, start date, finish date and units.
Remember that most design work in the detail design is finish to finish relationship.
Refer to below photos (1,2 and 3) for project No.1 entry data:
After finishing the activities names, relationships, durations, and resources save it as your template. You will copy it to the other projects as it is, after that, make the necessary changes (the start data (here we assume all of them will start from 2nd Jan 2017), the durations to match the projects milestones delivery.
After that entre the resource budgeted units (hours) for each activity as showing below.
After finishing the project no.1 data entry, we should have its resource’s S curve as following:
Now repeat the above steps for all projects. After finishing you will get the following charts:
All Projects total hours and milestones:
All resources S Curve Charts:
Now after having these charts and before I will start the discussion about the analysis and what the charts are telling us and what recommendation we should give to the top management, I would like to hear from you first. Lets give it sometime before proceeding to Part 3 and the analysis and recommendations.
Waiting for your valuable discussion.
Please comment, like and share to keep connected with the updates.
If you are interested on training on this method please email us for more information on
Info@zalbasireppm.com
Visits: 1522